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Online registration will close on 20th September 2019

Registration fees

Member, early * € 650
Member, late € 750
Non-Member, early * € 930
Non-Member, late € 1.075
Accompanying Person, early * € 335
Accompanying Person, late € 385

* for registration completed before and including August 1st 2019 GMT +1:00

Sub-Group and Task Force Meetings

€ 95 / meeting day (incl. lunch and coffee breaks)

The delegate registration fee includes:

  • Attendance at the scientific programme
  • Conference bag and documents
  • Coffee breaks and lunch
  • Welcome reception, networking afternoon and closing evening

The accompanying persons' registration fee includes:

  • Attendance to accompanying persons programme
  • Welcome reception, networking afternoon and closing evening

Hotel Reservations

Please note, hotel reservations are to be made directly with the hotel of your choice by e-mail or telephone call (see Accommodation).


Nationals of EU member states, the European Economic Area (EEA) and Switzerland do not require a visa for entering the Republic of Germany. All other nationals require a visa in order to enter the Schengen Area or the German territory. For stays of up to 90 days per 180 days these individuals require a Schengen visa, given that they do not take up employment.

Both information regarding special rules applicable for family members of EU/EEA nationals and the Visa Information System (VIS) can be found on the homepage of the European Commission.

Nationals of countries which signed bilateral or multilateral agreements on the abolition of visa requirement, are visa-free if they stay in Germany for a maximum period of 90 days and do not take up employment.  

According to Appendix 2, Council Regulation (EC) No 539/2001 of 15 March 2001 nationals of the following countries are visa-free (non-committal information!):  

Albania, Andorra, Antigua and Barbuda, Argentina, Australia, Bahamas, Barbados, Bosnia and Herzegovina, Brazil, Brunei Darussalam, Canada, Chile, Colombia, Costa Rica, Dominica, El Salvador, Guatemala, Grenada, Holy See, Honduras, Hong Kong, Israel, Japan, Korea Republic (South), Macao, Macedonia, Malaysia, Mauritius, Mexico, Moldova, Monaco, Montenegro, New Zealand, Nicaragua, Panama, Paraguay, Peru, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Serbia, Seychelles, Singapore, Taiwan, Timor-Leste, Trinidad and Tobago, United Arab Emirates, United States of America, Uruguay, Vanuatu, Venezuela.

Since 5 April 2010, the Regulation (EC) No 810/2009 of the European Parliament and the Council of 13 July 2009 establishing a Community Code on Visas (Visa Code) is a directly applicable European legal basis for the issuance of visas for transit through the Schengen Area or for short-term stays in the Schengen Area of up to 90 days per 180 days.

The Visa Code regulates the procedures for the issuance of visas, which need to be verified by the representation in the course of the visa process. The competent representation decides on each application individually, with due regard to the circumstances of the particular case.

There is no legal entitlement to the issuance of a Schengen visa. The following prerequisites for issuing a visa need to be verified by the representation:

  • Credibility and traceability of the travel purpose to Germany
  • Funding of living and travel expenses of one’s own income or assets
  • Willingness of the holder of the visa to leave the Schengen Area prior to the expiration of the validity of the visa
  • Submission of a travel medical insurance with a limit of liability of at least 30.000 Euro and which is valid for the entire Schengen Area and throughout the stay

Schengen visas have to be applied for at the relevant German representation which is competent for the residency of the applicant. In case that there is no representation of Germany in the home country of the applicant, it is also possible to request a Schengen visa at a Schengen embassy which is representing Germany.

Letter of Invitation

If you need a Letter of Invitation for your visa application please use the form in the WORD-document by clicking on this link. Please provide all information listed in this form and send it to We advise you to apply for your visa well in advance of the conference.


Cancellation & Refunds

Cancellation must be made in writing and sent by post or email to the Organizing Committee.

Address: Borgwaldt KC GmbH, Mrs. Meike Thies, Schnackenburgallee 15, 22525 Hamburg, Germany


Refunds will be processed as soon as possible after the meeting and before the end of November 2019.

Registration Fees

Cancellation made:

  • Up to and including September 6th, 2019 midnight (GMT +01:00) – Full refund (less € 30 handling fee)
  • After September 6th, 2019 midnight (GMT +01:00) and no shows – No refund


Please note that registration fees do not include insurance. Participants are advised to take out their own personal travel and health insurance. CORESTA and Borgwaldt KC GmbH will not be held responsible in any way whatsoever for any injury, damage, loss, accident, delay or irregularity of any kind involving persons or property during the meeting. CORESTA and Borgwaldt KC GmbH cannot be held liable for any hindrance or disruption of meeting proceedings arising from political, social or economic events or any other unforeseen incidents beyond its control.